AI Savings Calculator
Estimate in 3 steps how many hours and euros your business can save by automating tasks with AI.
Answer 3 steps. The calculation runs in your browser and the result is always shown as a prudent and an optimistic range.
Your estimated savings
The 3 tasks most worth automating
Would you like to receive the report by email?
Optional. I will send you the same range you see here and, if you like, we can talk.
How it is calculated
We start from the weekly hours you enter per person, multiply them by the number of people and by 46 weeks per year. We apply a prudent and an optimistic percentage to each task. Hours are rounded to multiples of 5 and euros to multiples of 10. The "Otra" (Other) task uses the lowest range (20–40 %).
| Task | Prudent | Optimistic |
|---|---|---|
| Invoices and basic accounting | 30 % | 55 % |
| Emails and follow-ups | 25 % | 50 % |
| Reports and reporting | 30 % | 60 % |
| Customer service and FAQ replies | 20 % | 45 % |
| Content creation and marketing | 25 % | 55 % |
| Data entry and management | 35 % | 65 % |
| Calendar, appointments and reminders | 25 % | 50 % |
| Other task | 20 % | 40 % |
These are indicative estimates, not a promise of results. AI does not replace people: it frees up time for higher-value tasks.
Frequently asked questions
How are the savings calculated?
We multiply the hours you enter per person per week by the number of people on the team and by 46 weeks per year. We then apply a prudent and an optimistic percentage to each task.
What is the difference between prudent and optimistic?
The prudent range assumes AI covers a small part of the task; the optimistic one assumes a larger part. The real result is usually somewhere in between.
Are the hours per person or for the whole team?
They are per person per week. The calculation multiplies them by the number of people you enter.
Is my data stored?
The calculation runs in your browser. If you leave your email to receive the report, we only store your email and the numerical summary; never the form answers or your IP. You can request their deletion at any time.
Why 46 weeks?
It is a conservative assumption: we discount holidays, public holidays and non-productive weeks.
Does AI replace my team?
No. The calculator estimates freed-up time to spend on higher-value tasks, not staff cuts.
Want to move from the estimate to the plan?
I set aside 15 minutes to review your case and tell you where to start.
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